This will be a fairly long missive so let’s begin with the housekeeping, namely the minutes from the last Officer’s meeting.
We discussed setting a more regular meeting date and it has been decided that we will look at either 4 or 6 weekly meetings, probably on a Sunday afternoon before training and A&S. The Wednesday evening meetings have too much potential for conflicting with other hall users and we have the hall from Midday on a Sunday so there’s no real reason for not having it then. A final decision will be made at the next officers meeting and you will all be updated then.
Speaking of which the next officers meeting will be held on Sunday the 16th of Feb 2014, it was decided that due to the Christmas/New Year break a January meeting was probably pointless.
It was decided to have a Baronial planning day on January the 5th 2014 at the park next to the hall. This is an informal, picnic lunch and discussion hosted by myself and facilitated by Anne de Tournais. Essentially bring a blanket or chairs, whatever food and drink you’d like and we’ll sit around for an hour or so and talk about the barony and where we’d all like it to go. Everyone will have the same ability to talk about issues or ideas and I am sincerely hoping everyone will attend!
Finally, after a deal of research and a lot of thought it has been decided that the fee structure for the use of the Hall will change as of the 1st of January 2014. At present we pay $60 for a year. It has been decided that this will change to $30 a quarter OR $100 a year if paid up front. What this allows is access and use of the hall every Wednesday and Sunday, within the hours we hire it for. This also allows access to the storage room, use of the kitchen, toilets and as they become available other rooms within the facility. The decision to up the price wasn’t taken lightly and we are working hard to ensure that activities and facilities will be worthy of the fee.
Please note that people who do not pay the hall fee as above will still be required to pay a fee per attendance to cover the insurance. As you can see if you a regular hall user your $30 a quarter is far cheaper than paying on an ongoing basis.
As an offshoot from this, a reminder that everyone who attends and does ANY SCA type activity in the hall or in the park is required to sign the site waiver. Tyg and Wendy have been working hard to ensure all people are signing and if needed paying but it is also the responsibility of people attending to ensure they are complying with the rules. Failure to do so will result in either myself or the steward of the event asking you to leave. Stewards have a delegation from the Seneschal to exercise those powers and they will do so. This is for the benefit of the group as a whole and as the Seneschal it falls on me if something goes wrong. I would rather everyone be covered and protected.
As you may be aware there is new legislation in effect regarding the preparation of food for sale and the requirements of those people doing so. I am currently examining this and am seeking advice from the ACT government as to what we would be required to do in order to comply. I am hoping to have an answer very shortly. In the meantime I would like to ask for people who might be interested in being trained in the relevant skills and performing such a role within the group to please contact me at the seneschal’s email address.
Also I would encourage any member of the populace who teaches, whether it is fighting, archery or A&S to apply for their working with vulnerable people checks. It’s free and easy to do. At the moment I have received advice that we are exempt as we fall under the sporting groups’ classification. This however ends in November 2014 and we are going to have to comply with the legislation if we want to be able to run activities where children want to participate. Again contact me if you have any questions!
The schedule for next year is already looking wonderful. We have in no particular order 12th night, Valentines*, Border War, Canterbury Fair, Rowany Festival, St Vitus*, Midwinter Coronation*, GSG, GNW, Midwinter at the Manor*, The Polit A&S collegium*, Spring War, Fields of Gold* not to0 mention 2 Crown tourneys and another Coronation! Those events with asterisks next to them at held here in Polit and all of them promise to be fantastic. If any of you want to help the stewards for them in any way I am sure they would relish the assistance.
This New Year is also going to be replete with trainings, arts and sciences and gatherings at the Baronial level and I for one am looking forward to seeing many of you at them.
As a last piece of business let it be known that the following Officers positions are available. Chandler, Chirurgeoun, Lists and Webwright. Also in the New Year it is likely that the Marshall, Chronicler and A&S officers’ positions will become vacant. Any expressions of interest in these roles may in the first instance be sent to me and I will forward them on to the relevant Kingdom Officers with copies to the Baron and Baroness.
In closing, from myself and the rest of the Baronial officers I want to wish you all a very Merry Christmas and a safe and prosperous New Year. As always I am available via email or phone should anyone wish to discuss anything, please be advised that I won’t take phone calls after 9pm.
Yours in Service